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The Art Of EDI Mapping: A Step-By-Step Guide

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A3logics Inc.
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3 min read

Electronic Data Interchange refers to exchanging business information or data electronically between partners or vendors. Before the concept of EDI was introduced, most communication was done on paper, phone calls, or other traditional modes that are hardly secure or efficient anymore. EDI follows several standards and protocols to facilitate business transactions and ensure compliance. Contrary to assumptions, EDI is quite an old concept, marking its existence since the 1970s when it was inspired by military logistics. Amongst various aspects of EDI solutions, EDI mapping is the most common and popular one. However, many companies are still not familiar with its importance and role in making their business transactions successful.

An Overview of EDI Mapping

EDI mapping refers to the process through which EDI data is translated into a much simpler format that is easily used in new environments. It is the translation of data structures from a proprietary file, such as in CSV format, SAP Idiocy, txt, ERP-specific, etc., to a standard format that includes EDIFACT, ANSI X12 EDI Standards, and more. In simple words, you can say that EDI mapping describes how to convert information into two unique formats – a company-specific data format and a standardized industry-wide EDI format.

On one hand, the corporate ERP solutions integrate data automatically while on the other, a standard-based format is sent to trading partners that use EDI and the same formats. It allows you to generate conversion programs from the description. With an EDI service provider to assist you, all the outbound processing converts the file formats to EDI that can further be shared with partners. The inbound processing translates the EDI format into an in-house file format. So, you can sum it up in three basic steps:

  • Preparing the documents

  • Transfer them into EDI formats

  • Transmit the EDI files to partners

Steps for Mapping Factory:

Step-by-Step Guide to Mastering EDI Mapping is listed below:

  1. Understand the EDI Standards

  2. Identify the Source and Target Formats

  3. Create a Mapping Specification

  4. Use an EDI mapping solution

  5. Test the Mapping

  6. Implement the Mapping

Advantages of EDI Mapping

  • Efficient Data Exchange

  • Improved Communication

  • Greater Accuracy

  • Improved Productivity

  • Enhanced Visibility

  • Cost Savings

  • Compliance with Regulations

  • Integration with ERP Systems

How does EDI mapping work?

EDI mapping converts data from one format to another, enabling different systems to exchange data seamlessly. The mapping process involves several steps, including identifying the source and target data structures, mapping EDI fields to target data fields, and defining conversion rules to ensure the data is accurately processed. To know more in depth please click on the below link.

Original Source: https://www.a3logics.com/blog/mastering-edi-mapping

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